Best Methods for Organizing Photos and Videos in Digital Storage

If you store your photos and videos digitally, are you wondering how you can also organize them most effectively?

Browse through any of my blog posts and you’ll see I use FOREVER® to digitize and store my most meaningful photos, videos, and other documents. As a photo coach with a career spanning three decades, I also use FOREVER® to organize my memories so I can find them effortlessly.

This is simply the best platform that lets you bring your photos, videos, and more from the past and the future into a safe and secure place.

  1. Digitize photos, slide shows, old home movies, and VHS tapes.
  2. Upload your newest digital photos from your phone, laptop, or other electronic device.
  3. And store them in the same digital home.

And it’s the only company of its kind that gives you the option to own your space and guarantees storage for a lifetime and into the next century and beyond.

Tour FOREVER® with me so you can see how it works. Scroll to the end of this post to contact me and let’s schedule a time.

Why is organizing your digital photos, videos, and other documents so important?

Because you can find the files you’re looking for within a split second.

In this screenshot, you can see how I’ve organized memories for my parents going back to their childhood and to recent years before my father’s passing.

Shot of Digital Photo Album from Melody Whitehead's Parents
My parents’ digital album with their photos from childhood to senior years in one place

FOREVER® gives you a central storage area called your Library to store your files. From there, you create Albums and within those you can create Nested Albums.

Here’s a screenshot of albums with my Travels over the years.

Screenshot of digital photo album
My main album, Travel Memories, has sub-albums or nested albums

How do you know what Albums to create?

Your answer will depend on what’s important to you. Typically, our families are quite important, holidays, vacations, and traditions.

Woman sitting at table with pics
Photo by Marianna Curran

A friend and photo coaching colleague of mine, Marrianna Curran, and her family have gone to the same vacation home every year.

So that specific spot is important to them and she’s created a specific album on that special place.

Read more in this post: Her Method to Reduce the Madness of Organizing Photos and Storing Them Permanently.

Woman looking at camera with hand on chin
Karen Goldberg, FOREVER

Another colleague, Karen Goldberg, enjoys vacations but she chronicles different ones and describes more in this post:

The Best Digital Storage Solution for Photos, Videos, and More

Please note: organizing in FOREVER® means you’re leaving a legacy for future generations. Try to imagine how someone will search and view your albums in 50 or 60 years from now. Or even 150 years from now.

Remember, FOREVER®’s business plan and guarantee of safe, permanent storage is unmatched in the industry.

Create Your Organizing Strategy

Everyone I know has a busy life and for different reasons. Some have small children, others are retired and are taking care of senior parents, and others are juggling careers. This is another reason why FOREVER® is useful.

Digitizing your files is easy because you choose the size box you want to pack and ship it off to the company’s state-of-the-art facility outside of Green Bay, Wisconsin.

They upload files to your digital storage space and return your original files.

You may have a few thousand files in your FOREVER® Library so how do you begin to organize?

Choose one topic to organize around. When have you taken most of your family’s photos?

For some, it may be Christmastime.

You can make Christmas your main Album and your Nested Albums may be Christmas 1983, Christmas 1997, and more.

Identify your files using Tags to make it easy to find and enter in more than one album.

Let’s say you have photos of great-grandparents celebrating Christmas in 1947. That specific photo can be tagged Christmas 1947 and great-grandparents or whatever identification you choose.

Once you get those photos organized then you can create your next set of photos. Do one or two sets a month and within a year or sooner your photos will be well organized.

You’ll have a system to easily use.

Kids in front of Christmas tree 1962 with area to right for writing descriptions
Melody and siblings, 1962

Another benefit of FOREVER®

Each file you upload has a space to identify your photo with a title, date, tags, and enough space to write either a brief or lengthy description. You can see this in the above black and white of me and my siblings.

Since my early years in photo coaching, I’ve taught clients how to journal their photos with the basic questions of Who, What, Why, Where, When, and How.

Smilling woman
Amy Vanden Berg, photo coach

Lastly, this post is the bittersweet story of Amy Vanden Berg. She and her sisters had organized their father’s photos and videos. He was in his early 70s when he died in an accident.

Read her compelling story in this post:

How Safely Stored and Well-Organized Photos Bring Hope and Peace of Mind

Photo book with man on cover
Amy’s photo book of her father was easily created from photos stored on FOREVER

They didn’t have to spend hours sifting through the photos or other files to use for his memorial service. Everything was at their fingertips and they pulled files together in a couple of hours and even easily made a photo book.

Tour FOREVER® with me

Woman with chin on hand
I love helping families safeguard their most meaningful memories

Need to store multiple lifetimes of photos and videos? In just 30 minutes, you’ll see how and why FOREVER® is the best place to keep wedding videos, handwritten letters, and so many more files that chronicle your family’s life.

Contact me using the contact form on my website or email me at:

More Resources:

Try FOREVER® with 2e. Free GB of storage space. Click here.

Want to learn tips on using FOREVER® and write your family story? Check my Events page for helpful and fun online sessions where you’ll meet new friends.

Your family’s stories and memories are worth safeguarding for the near future and … forever.

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Safeguard Your Memories

At Safeguard Your Memories, we go beyond mere photo storage. We empower you through personalized photo coaching, guiding you through the process of photo digitization, organization, and creative printing solutions.

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